BOARD: MEETING MINUTES

MINUTES, 2021-23

Below are approved minutes from past meetings of the IHSAA’s Board of Control. The board consists of eight voting members and one non-voting ex-officio member who represent all five IHSAA districts in the state of Iowa. Seven board members are elected by IHSAA schools, and one by the Iowa Association of School Boards. Board positions are unpaid and are determined through annual elections of IHSAA member school representatives. 

Minutes published below are from meetings in the 2021-22, 2022-23, and 2023-24 school years. Minutes are published after they are approved at the following meeting.

To view minutes from digitized issues (1924-2020) of the IHSAA Bulletin, please view the IHSAA’s publication database at ArcaSearch. 

2023-24 SCHOOL YEAR

 

Minutes are posted following approval at next board meeting.

OCTOBER 19, 2023

 

The Board of Control of the Iowa High School Athletic Association (IHSAA) met October 19, 2023, at the Iowa High School Athletic Association (IHSAA) office in Boone, pursuant to notice. Board of Control members present were Chairperson Dave Wiebers, Vice-Chairperson Andy Crozier, Treasurer Amanda Whaley, Deron Durflinger, Steve Pettit, Barb Schwamman, Rod Earleywine, Brent Cook and Eric St. Clair (non-voting). Association staff members present were Executive Director Tom Keating; Assistant Directors Todd Tharp, Chad Elsberry, Andy Umthun and Jared Chizek, Director of Officials Lewie Curtis, Communications Director Chris Cuellar and Director of Finance Jessica Morgan.  

CALL TO ORDER – The meeting was called to order by Chairperson Wiebers at 8:15 a.m. 

EXECUTIVE SESSION – (MM-S) Durflinger-Earleywine to proceed into executive session to discuss current litigation. (MM-S) Durflinger-Earleywine to adjourn the Executive Session. 

APPROVAL OF AGENDA – (MM-S) Pettit-Crozier to add a football RPI scenario and state basketball court to information and discussion items. Motion carried unanimously. 

APPROVAL OF MINUTES – (MM-S) Cook-Whaley to approve the September 22 and October 6, 2023 minutes. Motion carried unanimously. 

 

CONSENT ITEMS

FINANCIAL REPORT – Director of Finance Morgan presented September 30, 2023, financial statements including the statement of financial position, statement of budgetary activities and quarterly investment statement. 

2023-24 WINTER SPORTS MANUAL — The administrative team presented the sport manuals for basketball, wrestling, swimming and bowling for approval.  

FOOTBALL OFFICIALS SITUATION — Executive Director Keating, Assistant Director Chizek and Director of Officials Curtis provided information regarding a situation regarding a football official at Perry.  

FOOTBALL FORFEITS — Executive Director Keating and Assistant Director Chizek shared information relative to Stanton, Mormon Trail and West Harrison forfeiting regular season contests.  

CROSS COUNTRY STATE QUALIFYING MEET ASSIGNMENTS — Assistant Director Umthun presented the state qualifying cross country team assignments. 

APPROVAL OF CONSENT ITEMS – (MM-S) Durflinger-Schwamman to approve all consent items as presented and reviewed. Motion carried unanimously. 

 

ACTION ITEMS

2022-23 IHSAA AUDIT — Director of Finance Morgan presented the minutes of the Audit Committee. (MM-S) Durflinger-Earleywine to accept the minutes as presented and receive the audit as presented. Motion carried unanimously. 

SOCCER ADVISORY COMMITTEE MINUTES AND RECOMMENDATIONS — Assistant Director Tharp presented the soccer advisory committee minutes and recommendation. The committee recommended allowing six coach led practices between February 1 and March 10. The administrative staff asked the recommendation not be acted upon and taken to the joint committee as there is a similar proposal from the girls soccer advisory committee. (MM-S) Schwamman-Cook to receive the committee meeting minutes. Motion carried unanimously. 

WEBSITE UPDATE PROPOSAL — Communications Director Cuellar shared a proposal from Webspec to update the IHSAA website, specifically the menu and calendar functions.  (MM-S) Earleywine-Pettit to approve the website update as presented. Motion carried unanimously. 

REFREPS AGREEMENT – Assistant Director Tharp and Director of Officials Curtis presented an agreement with RefReps that would allow the IHSAA to share officiating curriculum with interested schools and students.  (MM-S) Earleywine-Durflinger to approve the agreement as presented. Motion carried unanimously. 

IHSAA ELECTIONS — Executive Director Keating presented the formal report of the Board of Control election committee and information sent to school administrators regarding the upcoming Representative Council elections. 

 

REPORT ON ELECTION FOR POSITIONS ON 

THE BOARD OF CONTROL OF THE 

IOWA HIGH SCHOOL ATHLETIC ASSOCIATION 

2023-2024 

 

CLASS A & AA SCHOOLS, SOUTHWEST DISTRICT, TERM EXPIRING 2028 

Dave Wiebers Principal Denison-Schleswig 21 

Dave Gute Superintendent Fremont-Mills   2 

13 other administrators each received 1 vote 

 

CLASS AA SCHOOLS PRINCIPAL REPRESENTATIVE, TERM EXPIRING 2028 

Steve Pettit Principal Southeast Polk 12 

Jason Wedgbury Principal Cedar Falls   2 

10 other administrators each received 1 vote 

 

I, Chairperson of the Election Committee for the Board of Control, certify that the above and foregoing is the official report of the Board of Control elections.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   

 Joe Stutting, Superintendent, North Scott 

Chairperson, Election Committee, Board of Control  

 (MM-S) Cook-Whaley to receive the election committee report as presented. Motion carried unanimously. 

 

REPORTS

I.A.S.B. REPORT – Board member Whaley shared the state convention is scheduled to be held November 15-17. 

I.H.S.A.D.A REPORT – Board member Cook reported on the recently held district meetings and the upcoming national NIAAA convention to be held in December in Orlando, Florida. He also shared the IHSADA will be offering evaluator training November 16 and 17.  

D.O.E. REPORT – Board member St. Clair shared the Department has started drafting legislative proposals. The Department has finalized protocols for intradistrict transfers and is still in the rules review process of condensing state code. 

DIRECTOR OF OFFICIALS REPORT – Director of Officials Curtis shared the current number of registered officials, clinic opportunities, the Midwest Officials Summit and NFOA award winners. 

EDUCATIONAL SERVICES/OUTREACH/DEVELOPMENT REPORT — Assistant Director Elsberry presented information about Achieve Together, Achieve Scrimmages, the new Mindfulness Card program and the upcoming Student Leadership Conference at Johnston High School. Elsberry also shared information on the new Iowa Farm Bureau title sponsorship contract. 

COMMUNICATIONS DIRECTOR REPORT —Communications Director Cuellar including web site and social media analytics, new PSAs and football officiating training videos. 

 

INFORMATION AND DISCUSSION ITEMS 

1) Director of Officials Curtis shared the most recent fall sports ejection report.

2) Assistant Director Umthun provided information on the upcoming state cross country meet.

3) The administrative staff provided information on the recently held district athletic director meetings.

4) Executive Director Keating shared the Head Strong concussion insurance claims as of October 1.

5) Executive Director Keating provided a summary of the NFHS Section and Board of Directors meeting held earlier this month.

6) Assistant Director Tharp shared a preliminary list of basketball classifications.

7) Director of Officials Curtis shared a preliminary list of wrestling classifications.

8) The administrative staff led a discussion on schools opting up in classification.

9) Executive Director Keating and Director of Officials Curtis shared the NASO Officials Survey results.

10) Executive Director Keating provided the 2022-23 NFHS Injury Surveillance Summary Report.

11) Executive Director Keating and Director of Finance Morgan presented information on the Cedar Falls Tourism grant.

12) Executive Director Keating and Director of Finance Morgan provided current state venue costs for the board to review.

13) Executive Director Keating and Director of Officials Curtis shared a request from Sigourney regarding their wrestling program.

14) Executive Director Keating distributed a summary of fall 2023 eligibility cases.

15) Assistant Director Chizek presented a RPI scenario not covered in the postseason football manual.

16) Assistant Director Tharp shared the IHSAA and IGHSAU have purchased a basketball court for the state tournament.

17) Executive Director Keating led a discussion regarding the extension of the NFHS Network agreement. 

 

NEXT MEETING DATE – The next regularly scheduled meeting will be held November 17, 2023 at the Holiday Inn and Suites in Cedar Falls in conjunction with the State Football Championships. 

ADJOURNMENT – Being no further business, the meeting was adjourned by Chairperson Wiebers at 11:45 a.m. 

l, Jared Chizek, Assistant Director of the Iowa High School Athletic Association, do hereby certify that the above and foregoing is a true and correct record of the proceedings of the meeting of the Board of Control held Thursday, October 19, 2023. 

 

Jared Chizek 

Assistant Director 

 

OCTOBER 6, 2023

 

The Board of Control of the Iowa High School Athletic Association (IHSAA) met October 6, 2023, via Zoom, pursuant to notice.  Board of Control members present were Chairperson Dave Wiebers (second appeal only), Vice-Chairperson Andy Crozier (first appeal only), Treasurer Amanda Whaley, Rod Earleywine, Deron Durflinger, and Brent Cook. Association staff members present were Executive Director Tom Keating and Assistant Directors Todd Tharp (second appeal only), Jared Chizek and Andy Umthun. Also present was Brian Humke, IHSAA legal counsel. 

 

CALL TO ORDER – The meeting was called to order by Vice-Chairperson Crozier at 8:00 a.m. 

 

ELIGIBILITY RULING – (1) Johnston – Drake S. – General Transfer Rule 36.15(3). Pursuant to a letter received from Heather Semelmacher, Johnston activities director. Appellant and Nikki S., mother of student, participated in the meeting. (MM-S) Earleywine-Cook that in accordance with 36.15(3), eligibility be denied. Motion carried unanimously.   

 

ELIGIBILITY RULING – (2) Columbus Community – Kason D. – Open Enrollment Rule 36.15(4). Pursuant to a letter received from Jake McCullough, Columbus Community High School activities director. Appellant, Dr. Michael Volk, Columbus Community superintendent, Kason D., student, and Brodie and Sara D., parents of the student, participated in the meeting. They were informed Board Member Crozier had recused himself from the hearing and had not received any materials pertaining to the hearing. (MM-S) Earleywine-Durflinger to determine the method of calculating the number of school days. Motion carried unanimously.   

 

ADJOURNMENT – Being no further business, the meeting was adjourned by Chairperson Wiebers at 9:50 a.m. 

 

I, Jared Chizek, Assistant Director of the Iowa High School Athletic Association, do hereby certify that the above and foregoing is a true and correct record of the proceedings of the meeting of the Board of Control held Friday, October 6, 2023. 

 

SEPTEMBER 22, 2023

 

The Board of Control of the Iowa High School Athletic Association (IHSAA) met September 22, 2023, at the Iowa High School Athletic Association (IHSAA) office in Boone, pursuant to notice. Board of Control members present were Chairperson Dave Wiebers, Vice-Chairperson Andy Crozier, Treasurer Amanda Whaley, Deron Durflinger, Steve Pettit, Rod Earleywine and Barb Schwamman. Association staff members present were Executive Director Tom Keating; Assistant Directors Todd Tharp, Andy Umthun, Chad Elsberry and Jared Chizek; Director of Finance Jessica Morgan; Director of Officials Lewie Curtis and Communications Director Chris Cuellar. Also present was Brian Humke, IHSAA legal counsel. 

CALL TO ORDER – The meeting was called to order by Chairperson Wiebers at 8:00 a.m. 

APPROVAL OF AGENDA – (MM-S) Pettit-Schwamman to amend the agenda with the addition of two consent items (change in bank account; New London football situation) and moving 2024 State Baseball Site from information and discussion to an action item. Motion carried unanimously. 

APPROVAL OF MINUTES – (MM-S) Earleywine-Pettit to approve the August 4&5, August 22, August 25 and September 5, 2023 minutes. Motion carried unanimously. 

Eligibility Hearing: (1) Council Bluffs, Thomas Jefferson – James R. – General Transfer Rule 36.15(3). Pursuant to a letter received from James and Lavon R., parents of the student. Appellant, James R., student, and Jeremiah Watters, football coach, participated in the meeting via Zoom. (MM-S) Crozier-Pettit that in accordance with 36.15(3), eligibility be denied. Motion carried unanimously. (2) BCLUW, Conrad – Wyatt G. – Scholarship Rule 36.15(2). Pursuant to a letter received from Wyatt G. Appellant, Christian Miller, wrestling coach, and Nick Keller, guardian, participated in the meeting. Appellant was notified that board member Schwamman had recused herself from the hearing. (MM-S) Pettit-Earleywine that in accordance with 36.15(2), eligibility be extended through the 2023-24 school year. Motion carried unanimously. (3) Don Bosco, Gilbertville – Vincent P. – General Transfer Rule 36.15(3). Pursuant to a letter received from Robert P., father of the student. Appellant and Vincent P., student, participated in the meeting. Appellant was notified that board member Schwamman had recused herself from the hearing. (MM-S) Crozier-Whaley that in accordance with 36.15(3), eligibility be denied. Motion carried unanimously. 

 

CONSENT ITEMS

FINANCIAL REPORT – Director of Finance Morgan presented August 31, 2023, financial statements including the statement of financial position, statement of budgetary activities and baseball sport report.  

CROSS COUNTRY STATE QUALIFYING SITES — Assistant Director Umthun presented the 2023 state qualifying cross country meet sites. 

FALL GOLF DISTRICT ASSIGNMENTS — Director of Officials Curtis provided the team assignments for the fall golf district tournaments. 

CHANGE IN AWARDS FOR INDIVIDUAL STATE CHAMPIONS — Executive Director Keating presented the new awards program for the individual champions in tennis, cross country, bowling and golf. 

CHANGE IN BANK ACCOUNT — Director of Finance Morgan presented a plan to transfer money from Boone Bank and Trust and to open an account at People’s Bank. 

NEW LONDON FOOTBALL SITUATION — Assistant Director Chizek provided an update on the New London football program. 

APPROVAL OF CONSENT ITEMS – (MM-S) Schwamman-Durflinger to approve all consent items as presented and reviewed. Motion carried unanimously. 

 

ACTION ITEMS

POSTSEASON FOOTBALL MANUAL — Assistant Director Chizek presented the 2023 Postseason Football Manual. (MM-S) Crozier-Earleywine to accept the manual as presented. Motion carried unanimously. 

POSTSEASON FALL GOLF MANUAL — Director of Officials Curtis presented the 2023 Postseason Fall Golf Manual. (MM-S) Schwamman-Crozier to accept the manual as presented. Motion carried unanimously. 

2023-24 OFFICIALS MANUAL — Director of Officials Curtis presented the 2023-24 Officials Manual. (MM-S) Crozier-Schwamman to accept the manual as presented. Motion carried unanimously. 

2023 IHSAA FOOTBALL HALL OF FAME — Communications Director Cuellar presented the following names for induction into the IHSAA Football Hall of Fame: Dan Dickel, Mid-Prairie, Wellman; Ryan Kock, Southern Cal; James Morris, Solon; Lon Olejniczak, Decorah; Joel Osborn, Harlan; Mark Sindlinger, Charles City. (MM-S) Durflinger-Schwamman to accept the nominees as presented. Motion carried unanimously. 

OFFICIALS ADVISORY COMMITTEE MINUTES — Director of Officials Curtis presented the minutes from the Officials Advisory Committee. (MM-S) Pettit-Whaley to accept the minutes as presented. Motion carried unanimously. 

REVISED BOARD MEETING AND EVENT CALENDAR — Executive Director Keating presented a revised Board of Control meeting and event calendar for the 2023-24 school year with changes made to the December and August meeting dates. (MM-S) Pettit-Crozier to approve the calendar changes. Motion carried unanimously.  

GRAND VIEW CHRISTIAN CLASSIFICATION REQUEST — Assistant Director Tharp presented a request from Grand View Christian to participate in the Class 2A basketball postseason tournament for the 2023-24 and 2024-25 school year. (MM-S) Crozier-Whaley to approve the request as presented. Motion carried 5-1 with Pettit voting no.  

DONOVAN GROUP CONTRACT — Executive Director Keating presented a revised contract with the Donovan Group for the 2023-24 school year for communication services. (MM-S) Schwamman-Crozier to approve the contract as presented. Motion carried unanimously.  

CONTRIBUTION TO DRAKE STADIUM RENOVATION — Executive Director Keating shared a request from Drake seeking a contribution toward renovations to Drake Stadium. A formal recommendation was made to the board to contribute over multiple years. (MM-S) Crozier-Durflinger to support the Drake Stadium renovation project with a contribution from the IHSAA. Motion carried unanimously.  

ADVISORY COMMITTEE APPOINTMENTS AND POLICY CHANGE — Executive Director Keating and Assistant Director Elsberry presented the following names for advisory committee appointment: Football – Jared Jensen, Sigourney-Keota; Baseball – Sheldon Card, Pleasantville, Andy Osborne, Bishop Heelan Catholic, Sioux City; Wrestling – Cody Downing, Creston, Doug Streicher, Linn-Mar, Mark Van Oort, West Sioux. In addition, a recommendation was presented to add an athletic director to each of the advisory committees. (MM-S) Durflinger-Earleywine to approve the appointments and policy change as presented. Motion carried unanimously.  

2024 3A/4A STATE BASEBALL SITE —Assistant Director Umthun presented the received proposals for the 2024 state baseball tournament.  (MM-S) Durflinger-Crozier to play the Class 3A and Class 4A state baseball tournament in Cedar Rapids. Motion carried 5-1 with Earleywine voting no.  

INFORMATION AND DISCUSSION ITEMS 

1) Executive Director Keating shared the most recent fall sports ejection report.

2) The administrative staff shared the fall sports online rules meeting memos.

3) Executive Director Keating shared the list of schools that did not have an ejection during the 2022-23 school year.

4) Executive Director Keating provided the list of schools that had three or more ejections during the 2022-23 school year.

5) Executive Director Keating presented a summary of the four section meetings he had attended so far this fall.

6) Executive Director Keating shared the list of Head Strong Concussion Insurance Claims as of August 1, 2023.

7) Executive Director Keating recapped the Representative Council Meeting.

8) Executive Director Keating reminded the group of the upcoming Board of Control elections.

9) Executive Director Keating discussed renaming the Board of Control to Board of Directors.

10) Assistant Director Umthun shared the agenda from the September 12 student advisory committee meeting.

11) Assistant Director Umthun provided the Special Olympics Iowa Unified Champion Schools toolkit.

12) Assistant Director Tharp provided a recap of the soccer advisory committee held September 12.

13) Director of Communications Cuellar presented participation data from Bound.

14) Executive Director Keating presented a initial draft of a contract with TEAMINN.  

 

NEXT MEETING DATE – The next regularly scheduled meeting will be held October 19, 2023 at the IHSAA Office in Boone. 

ADJOURNMENT – Being no further business, the meeting was adjourned by Chairperson Wiebers at 11:40 a.m. 

l, Jared Chizek, Assistant Director of the Iowa High School Athletic Association, do hereby certify that the above and foregoing is a true and correct record of the proceedings of the meeting of the Board of Control held Friday, September 22, 2023. 

SEPTEMBER 5, 2023

 

The Board of Control of the Iowa High School Athletic Association (IHSAA) met September 5, 2023, via Zoom, pursuant to notice.  Board of Control members present were Chairperson Dave Wiebers, Vice-Chairperson Andy Crozier, Treasurer Amanda Whaley (second hearing only), Rod Earleywine (first hearing only), Steve Pettit, and Brent Cook. Association staff members present were Executive Director Tom Keating and Assistant Directors Todd Tharp, Jared Chizek and Andy Umthun. Also present was Brian Humke, IHSAA legal counsel. 

 

CALL TO ORDER – The meeting was called to order by Chairperson Wiebers at 9:00 a.m. 

 

ELIGIBILITY RULING – (1) Regina, Iowa City – Lucas S. – General Transfer Rule 36.15(3). Pursuant to a letter received from Dave S., father of the student. Appellant and Lucas S., student, participated in the meeting. They were informed Board Member St. Clair had recused himself from the hearing and had not received any materials pertaining to the hearing. They were also informed Board Member Whaley had recused herself from the hearing. (MM-S) Crozier-Cook that in accordance with 36.15(3), eligibility be denied. Motion carried unanimously.   

 

ELIGIBILITY RULING – (2) Ames – Daniel H. – General Transfer Rule 36.15(3). Pursuant to a letter received from Lyle Fedders, Ames High School activity director. Appellant, Gabriel and Kathryn H., parents of student, and Daniel H., student, participated in the meeting. They were informed Board Member St. Clair had recused himself from the hearing and had not received any materials pertaining to the hearing. (MM-S) Crozier-Cook that in accordance with 36.15(3), eligibility be denied. Motion carried unanimously.   

 

ADJOURNMENT – Being no further business, the meeting was adjourned by Chairperson Wiebers at 10:50 a.m. 

 

I, Jared Chizek, Assistant Director of the Iowa High School Athletic Association, do hereby certify that the above and foregoing is a true and correct record of the proceedings of the meeting of the Board of Control held Tuesday, September 5, 2023. 

AUGUST 25, 2023

 

The Board of Control of the Iowa High School Athletic Association (IHSAA) met August 25, 2023, via Zoom, pursuant to notice.  Board of Control members present were Chairperson Dave Wiebers, Vice-Chairperson Andy Crozier, Treasurer Amanda Whaley, Rod Earleywine, Deron Durflinger, and Brent Cook. Association staff members present were Executive Director Tom Keating and Assistant Director Jared Chizek. Also present was Brian Humke, IHSAA legal counsel. 

 

CALL TO ORDER – The meeting was called to order by Chairperson Wiebers at 8:00 a.m. 

 

ELIGIBILITY RULING – (1) Davenport, West – Cleo G. – General Transfer Rule 36.15(3). Pursuant to a letter received from Michelle Lillis, Davenport West athletic director. Appellant, Deirdre Brown, mother of student; Tammy Conrad, Davenport district athletic director; David Robinson, Davenport West basketball coach; and Lisa Balk, licensed mental health therapist participated in the meeting. (MM-S) Crozier-Cook that in accordance with 36.15(3), eligibility be denied. Motion carried 4-1 with Earleywine voting nay.   

 

ADJOURNMENT – Being no further business, the meeting was adjourned by Chairperson Wiebers at 8:45 a.m. 

 

I, Jared Chizek, Assistant Director of the Iowa High School Athletic Association, do hereby certify that the above and foregoing is a true and correct record of the proceedings of the meeting of the Board of Control held Friday, August 25, 2023. 

AUGUST 22, 2023

 

The Board of Control of the Iowa High School Athletic Association (IHSAA) met August 22, 2023, via Zoom, pursuant to notice.  Board of Control members present were Chairperson Dave Wiebers, Vice-Chairperson Andy Crozier, Treasurer Amanda Whaley, Rod Earleywine, Barb Schwamman, Deron Durflinger, Steve Pettit (joined after recess) and Brent Cook. Association staff members present were Executive Director Tom Keating and Assistant Directors Jared Chizek and Andy Umthun. Also present was Brian Humke, IHSAA legal counsel. 

 

CALL TO ORDER – The meeting was called to order by Chairperson Wiebers at 11:00 a.m. 

 

ELIGIBILITY RULING – (1) Waterloo Christian – Jonah W. – General Transfer Rule 36.15(3). Pursuant to a letter received from Pam W., mother of the student. Appellant; Steve W., father of student; Jonah W., student; and Lucas Tanney, Valley Lutheran athletic director and cross country coach participated in the meeting. They were informed Board Member St. Clair had recused himself from the hearing and had not received any materials pertaining to the hearing. (MM-S) Durflinger-Crozier that in accordance with 36.15(3), eligibility be denied. Motion carried unanimously.   

 

The board went into recess at 11:20 a.m. The board reconvened at 1:00 p.m. 

 

ELIGIBILITY RULING – (1) Moulton-Udell – Aggrieved Member School – Junior High School Sharing Agreement – Pursuant to a letter received from Dan Maeder, superintendent, Moulton-Udell. Appellant, Shane Brown, Moulton-Udell principal, Kyle and Elizabeth Davis, Moulton-Udell parents and community members participated in the hearing. (MM-S) Durflinger-Crozier to allow a one-year exception to the junior high sharing agreement policy and to allow Moulton-Udell to enter into multiple sharing agreements for the sport of football.  Motion carried unanimously.   

 

ADJOURNMENT – Being no further business, the meeting was adjourned by Chairperson Wiebers at 1:45 p.m. 

 

I, Jared Chizek, Assistant Director of the Iowa High School Athletic Association, do hereby certify that the above and foregoing is a true and correct record of the proceedings of the meeting of the Board of Control held Tuesday, August 22, 2023. 

AUGUST 4-5, 2023

 

The Board of Control of the Iowa High School Athletic Association (IHSAA) met August 4 and 5, 2023, at the Drury Inn and Suites in West Des Moines, Iowa, pursuant to notice.  Board of Control members present were Chairperson Dave Wiebers, Vice Chairperson Andy Crozier, Treasurer Amanda Whaley, Deron Durflinger, Steve Pettit, Rod Earleywine, Barb Schwamman, Brent Cook and Eric. St. Clair (non-voting). Association staff members present were Executive Director Tom Keating; Assistant Directors Todd Tharp, Chad Elsberry, Andy Umthun and Jared Chizek. Legal Counsel Brian Humke was also present (Saturday only). 

 

CALL TO ORDER – The meeting was called to order by Chairperson Wiebers at 8:00 a.m. 

 

APPROVAL OF AGENDA – (MM-S) Earleywine-Schwamman to add Xavier Football Family Week Violation to the consent item of the agenda. Motion carried unanimously. 

APPROVAL OF MINUTES – (MM-S) Crozier-Schwamman to approve the June 12, 2023 minutes. Motion carried unanimously.  

 

CONSENT ITEMS 

2023-24 INSURANCE RENEWALS – Executive Director Keating presented insurance renewals for the Concussion Insurance, Post Season Tournament Play Policy, Property, Automobile, Inland Marine, Worker’s Compensation, General Liability, Crime, Umbrella Liability, Cyber Liability, Fiduciary Liability, Violent Event, Directors and Officers Liability and Employment Practices Liability coverage. 

 

2023-24 IHSAA HANDBOOK AND FALL SPORTS MANUAL – The administrative staff presented the 2023-24 Handbook and 2023 Fall Sports Manual.  

 

FOOTBALL OFFICIAL MECHANIC EXPERIMENT – Assistant Director Chizek presented information relative to the football official mechanic experiment associated with free kicks and scrimmage kicks. 

 

2023-25 IHSAA JUNIOR HIGH MANUAL – Assistant Director Chizek presented the 2023-25 Junior High Manual.  

 

XAVIER FOOTBALL FAMILY WEEK VIOLATION – Executive Director Keating and Assistant Director Chizek presented correspondence from and to Xavier High School related to an assistant coach conducting a workout with two students during Family Week.   

 

APPROVAL OF CONSENT ITEMS (MM-S) Cook-Crozier to approve all consent items as presented and reviewed.  Motion carried unanimously. 

  

ACTION ITEMS 

FINANCIAL REPORT Executive Director Keating presented June 30, 2023 statement of financial position and statement of budgetary activities. (MM-S) Cook-Pettit to approve the financial report as presented. Motion carried unanimously.   

 

2023-24 IHSAA BOARD OF CONTROL ELECTION COMMITTEE APPOINTMENTS – Executive Director Keating presented the following names as appointments to the IHSAA Board of Control Election Committee: Joe Stutting, North Scott; Chris Fenster, Southwest Valley; Kevin Wood, Sioux Central, Sioux Rapids. (MM-S) Schwamman-Whaley to accept the committee appointments as presented. Motion carried unanimously.  

 

JOINT TRACK AND FIELD ADVISORY COMMITTEE – Assistant Director Chizek presented the minutes and ten recommendations from the Joint Track and Field Coaches Advisory Committee. The committee recommended: 1) To allow host sites to ask for consideration to move up state qualifying meet times by Noon the day prior to the meet if the chance of inclement weather is high during the originally scheduled time. 2) To begin field events at the state qualifying meet at 4 p.m., running events at 4:45 p.m., and to implement a 30-minute break following the 4×800. 3) In Classes 3A and 4A, to eliminate the 20-minute break and to institute a 15-minute break after the 400 meter dash and the 400 meter hurdles. 4) In Classes 1A and 2A, to implement a 15-minute break after the 800 meter run. 5) To advance the number of places plus one (including ties) to the finals of the field events at the state qualifying and state meet. 6) To flip the 1500 meter run and 1600 meter run at the state meet. 7) To eliminate the Iowa adaptation requiring undergarments and sleeves to be a single solid color. 8) To eliminate the Iowa adaptation regarding headbands and hair devices. 9) To investigate expanding the para-division in 2024. 10) To investigate a combined championship for those schools with entries outside of the able-bodied division. (MM-S) Pettit-Schwamman to approve recommendations 1, 2, 5, 6, 7, 8, 9 and 10 and to deny recommendations 3 and 4. Motion carried unanimously. 

 

TENNIS ADVISORY COMMITTEE – Assistant Director Umthun presented the minutes and three recommendations from the Tennis Coaches Advisory Committee. The committee recommended: 1) to expand tennis to three classes. 2) To have all potential pigtail matches in Class 1A in advance of the first substate date. 3) To delay the release of team assignments by one week. (MM-S) Cook-Schwamman to approve recommendations 2 and 3 and to deny recommendation 1. Motion carried unanimously.   

 

GOLF ADVISORY COMMITTEE – Executive Director Keating presented the minutes from the Golf Coaches Advisory Committee. The committee recommended moving the state meet to a Monday-Tuesday format. (MM-S) Durflinger-Cook to approve the recommendation. Motion carried 6-1 with Pettit voting nay.   

 

FALL GOLF CLASSIFICATIONS – Executive Director Keating presented the classifications for the 2023 fall golf season. (MM-S) Cook-Crozier to accept the classifications as presented. Motion carried unanimously.   

 

FALL GOLF DISTRICT SITES – Executive Director Keating presented the sites for the 2023 district fall golf tournaments. Team assignments will be made at a later date. (MM-S) Schwamman-Durflinger to accept the sites as presented. Motion carried unanimously.  

 

SELECT PHYSICAL THERAPY AGREEMENT – Assistant Director Tharp presented a contract with Select Physical Therapy for athletic training services for state tournament events through the 2025-26 school year. (MM-S) Durflinger-Cook to approve the contract as presented. Motion carried unanimously.   

 

SELECT SPORT AMERICA PROPOSAL – Assistant Director Tharp presented a contract with Select Sport America to be the official postseason soccer ball through the 2028-29 school year. (MM-S) Crozier-Durflinger to approve the contract as presented. Motion carried unanimously.   

 

REPORTS 

D.O.E. REPORT – Board member St. Clair shared the Department is in the process of reviewing all administrative rules in the hope of simplifying Iowa Code. 

 

I.A.S.B. REPORT – Board member Whaley reminded the Board that 2023 is an election year for school boards. The new superintendent ISFLC conference is scheduled for September 19.  

 

I.H.S.A.D.A. REPORT – Board member Cook reported the IHSADA had a successful golf outing during the SAI Conference and the new athletic director workshop is scheduled for August 9 in Boone. 

 

TECHNOLOGY REPORT Assistant Director Elsberry shared a new VoIP phone system will be installed in the IHSAA offices next week.  

 

IOWA ACHIEVE REPORT Assistant Director Elsberry shared all of the old video content from the Hall of Pride has been uploaded to the Achieve site.  

 

EDUCATIONAL SERVICES & OUTREACH REPORT Assistant Director Elsberry shared IASC will be holding a new advisor’s workshop on August 9 and a leadership bootcamp in the five districts later in August and September.  

 

DIRECTOR OF COMMUNICATIONS REPORT Executive Director Keating shared web site and social media analytics from the summer and recapped the summer intern program.   

 

INFORMATION AND DISCUSSION ITEMS 

1) Executive Director Keating shared with the IHSAA Board of Control information, including terms, committees, contact information and important dates.

2) Assistant Director Tharp discussed the upcoming new administrator/athletic director workshop on August 9.

3) Assistant Director Tharp presented a memo sent to member school administrators regarding the concussion course requirement.

4) Assistant Director Chizek provided a list of Friend of School Awards for the 2022-23 school year.

5) Executive Director Keating shared the joint committee meeting minutes from its June 30 meeting.

6) Assistant Director Umthun lead a discussion on state baseball options for 2024.

7) Executive Director Keating shared the Headstrong Concussion insurance claims as of July 1, 2023.

8) Executive Director Keating shared Headstrong Concussion insurance information from Dissinger-Reed.

9) Executive Director Keating and Assistant Director Chizek discussed Drake’s request for funding for its stadium renovation project.

10) Assistant Director Tharp presented the revised ejection policy for 2023-24.  

 

Chairperson Wiebers recessed the Board at 10:25 am, Friday, August 4, 2023. 

 

The Board reconvened at 8:00 am on Saturday, August 5, 2023. 

 EXECUTIVE SESSION – (MM-S) Pettit-Schwamman to enter executive session to discuss current litigation. Motion carried unanimously.  (MM-S) Pettit-Cook to leave executive session. Motion carried unanimously. 

 

ACTION ITEMS 

 

2023-24 BOARD OF CONTROL CALENDAR – Executive Director Keating presented the Board of Control a draft meeting schedule for 2023-24. A change in date for the December meeting was needed due to the ISFLC Conference already scheduled in Ankeny for December 14. (MM-S) Cook-Crozier to approve the meeting schedule with the December meeting now scheduled for December 12. Motion carried unanimously.   

 

2023-24 IHSAA LEGAL COUNSEL APPOINTMENT – Executive Director Keating noted the requirement of the IHSAA Board of Control policies to annually appoint legal counsel for the IHSAA. (MM-S) Earleywine-Crozier to appoint Brian Humke of Nyemaster Goode, PC to serve as legal counsel. Motion carried unanimously. 

 

INFORMATION AND DISCUSSION ITEMS 

1) Executive Director Keating and Legal Counsel Humke provided a draft regarding guidance on the Bathroom Bill.

2) The Board and staff discussed a number of topics implemented since 2020 and reviewed the priorities for 2023-24.

3) The board reviewed the IHSAA Member Survey and discussed next steps regarding potential changes.  

 

NEXT MEETING DATE – The next regularly scheduled meeting will be held September 22, 2023 at the IHSAA Office in Boone. 

 

ADJOURNMENT – Being no further business, the meeting was adjourned by Chairperson Wiebers at 10:25 a.m. 

 

I, Jared Chizek, Assistant Director of the Iowa High School Athletic Association, do hereby certify that the above and foregoing is a true and correct record of the proceedings of the meeting of the Board of Control held Friday and Saturday, August 4 and 5, 2023. 

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